September 2025 meeting

MESA Business Meeting 

Date/Location: 9/11/2025 Mary Hogan Library

Attendance:  Sheena Wilson, Meghan Dishaw, Lianne Lussier, Casey McDonough, Maureen Hill, Alicia Butler, Sarah Schumacher, Jen Kravitz

Agenda:

1. Welcome New Board Members
2. Bylaws
   1. How do we want to do meetings this year?
      1. Poll results:
         1. Thursdays at 6:30pm; Tuesdays @ 6:30pm; Mondays at 6:30pm; Wednesdays @ noon or 6:30pm; Th/Fr @ 8:15am
         2. People wanted childcare, virtual options, shorter length, food 
         3. Offer “big kids” as babysitters, offer virtual option, send agenda out ahead of time at least a day in advance, bring snacks, cap the time at 60 minutes (secretary as time keeper)
      2. Do business before an event such as a literacy event or Everybody Wins
   2. Need to update the “Meeting” section
      1. “Meets at least 4 times a year, dates announced in advance”
      2. Alicia Motioned to amend the bylaws to reflect the above language,  Casey seconds, no discussion, unanimously passed
3. Spiritwear Update
   1. New designs 
   2. Hawk shirts distributed by Sept. 17 for assembly
   3. Best way to sell shirts (bulk vs. printify)?
      1. Factors to consider are a price difference, sorting
      2. Can we do a trial run?
      3. Try to do both for this initial run through using Greg and Printify to assess the quality/process of Printify
      4. Add QR code to Kindergarten Thank You Note
      5. There are extra original MH Hawk shirts but these are not for sale, these are for new incoming students that may be transferring in; we should have these originals available to order as well for older kids that may have grown out 
4. Events Updates
   1. How did having the table at MUMS go?
      1. Not really run/done well, kind of chaotic
      2. We should set up a table at Back-to-School night
         1. Put out the hats, patches & stickers, and any other items from the old vendor for sale
         2. Set up our table outside on the blacktop if it’s nice, and use the lobby as a back up. There was an idea to also have glowsticks or something else to draw people in

1. Need to decide on who will be there to help set up and who will run the table (Sheena can do set up at 5:40, then Meghan and Maureen can staff it); we’ll need a cash box, Sarah will get the graphics ready and Meghan can post some advertising on IG

2. Staff brunch on 9/12
   1. Alicia and Casey can come help Maureen with set up
   2. She doesn’t think she needs anything else to prep
   3. Need forks and napkins
   4. Sheena can bring some flowers (though Maureen does already have a couple bouquets)
3. Ideas about RAT/Bookfair dates (12/8-12/12)
   1. Try to hold it on a Friday through the weekend so it can be set up in the gym (because there’s no conference room)?
   2. Store the books in the closet?
   3. Potential for online book fair only? Send home a catalog in November and ask the teachers not to send one out for their classrooms
   4. Lianne will ask Hannah for book fair contact info
4. Need to really think about RAT
   1. Get a committee if we want to do it the same way again
   2. Otherwise we’ll need to really scale it back
   3. Put this as a big priority item on next executive agenda
5. New events: CPR/First Aid
   1. Host for community for free (participants would get a K-12 card for $5, but also a suggested donation)
   2. Would need supplies: Gloves and gauze
   3. This would replace Cookies & Canvas
   4. March or April event
6. Returning events: Family Skate
   1. Meghan has been trying to contact the person to arrange it, but difficult to get a response
   2. Alicia is going to try to reach out too 
   3. Potential dates are November 9th or 16th
   4. Would need volunteers to do this 
7. UVM hockey tickets fundraiser
   1. Meghan will connect to set this up
   2. Ask about doing this for basketball too
8. Literacy Night
   1. Julie generally plans this (she should apply for some grants to help pay for some food)
9. Math Inquiry Night
10. No Benefit Bake this year because we couldn’t get a date
    1. The next date is March 10, 2027
11. Basketball Concessions
    1. Casey will plan on helping with this again